maintainHQFeatures
Everything that follows the job.
From the first customer request to the final invoice, keep the details in the same workspace.
01 / REQUESTS & ESTIMATES
Make it easier to book the work.
Keep the customer’s details with the job from the beginning.
- Add a branded request form or button to your company website.
- Review incoming requests before creating a work order or estimate.
- Send branded estimates with an approval link that creates the job.
02 / WORK ORDERS & SCHEDULING
Give every job a clear plan.
See what needs doing, who’s assigned and when they’re going.
- Drag jobs between statuses; set priorities, PO numbers and addresses.
- Assign multiple workers, plan return visits and use the monthly calendar.
- Create recurring jobs and arrange daily stops with crew email reminders.
03 / FIELD UPDATES & TIME
Keep the office in the loop.
Let workers share useful updates without a pile of required paperwork.
- Use quick updates like On my way, Started and Need materials.
- Add job photos, receipts and optional hours, materials or mileage notes.
- Enable punch-in / punch-out and export team time entries to CSV.
04 / BRANDED INVOICES
Price it your way. Send it your way.
Your company’s logo, your charges and your decision to send.
- Build invoices with custom charge labels, quantities and prices.
- Choose completion photos to attach; work reports are optional.
- Track sent, overdue and paid invoices, with optional reminders.
05 / OFFICE OVERSIGHT
Know what needs your attention.
Find the work, money and follow-ups that need a closer look.
- Spot unassigned jobs, overdue work and notification problems.
- Review customer/property history and retained completed work orders.
- Compare revenue with recorded costs and review job activity history.
06 / YOUR COMPANY & CREW
Give everyone the right access.
One company workspace with tools for each person’s role.
- Admins manage access; office staff coordinate jobs and billing.
- Workers see assigned jobs and their own time-clock entries.
- Use a phone or computer, with a guided walkthrough and light/dark modes.
Documents and records, too.
Import PDF or image work orders, then review the extracted fields before saving. Keep original documents and receipts with the job, and retain company records with exports and backups.
Read about setup, integrations and limits →Start with your next job
Give your team one place to work.
7 days free for eligible new owners. Card required. Your selected monthly plan starts automatically after the trial unless you cancel before it ends.